Accounting & Payroll Blog

Can you help with paying independent sales representatives by direct deposit, keep track fro 1099 and do IRS filings for independent contractors (1099) each year?

Yes, we can do it. Each time you want to pay sales rep you will login to website, write amount and choose either check or direct deposit. We will do all 1099 filings with IRS and provide copies to your reps at the end of the year. It can be set up that transactions will be imported to your QuickBooks. Pricing is the same as for employees payroll. We can do regular payroll too.

One major difference is that hourly employees are entitled to overtime pay of at least 1.5 x their hourly rate for each hour worked over 40 hours in the workweek–but only some salaried employees are entitled to overtime pay.

    The term “salary” generally refers to a fixed or guaranteed amount per week or other payroll period, such as biweekly, semimonthly or monthly. Contrary to popular belief, being paid a salary does not automatically exempt a worker from overtime pay. Exemption depends on whether the employee’s work meets one of the exempt categories under federal/state wage-hour law.

Another  good tip from The American Institute of Professional Bookkeepers 

If you are starting business and hiring employees in Texas here are useful links and contacts. Don’t forget that we offer full service payroll where you don’t have to worry about compliance with federal or state requirements. You will get access to online account and will be able to pay such taxes electronically or by check.
Telephone Numbers: Texas Workforce Contact Information and Directories.

Register online to report and pay state unemployment tax to the Texas Workforce Commission. (For new businesses only.)

Amended Status Form. Report changes in your account information, such as business address, legal name, to the Texas Workforce Commission.

Texas Workforce: Businesses and Employers. Tax and unemployment information, publications, advice about saving money in taxes, training, and UI claims.

Especially for Texas Employers. An online book of comprehensive information on workplace issues including unemployment taxes, labor law, hiring and firing.

Tax forms and instructions. Forms not on our website.

Report new hires. Report new hires through a variety of methods.

TWC: Unemployment, Labor Law, and Appeals.

Texas Workers’ Compensation Commission Online.

We now supports export to all versions of Quicken. If you are using Quicken 2005 or later, you can now set up export under Preferences in the Setup section of your account. Note: Make sure to read the special instructions for newer versions of Quicken in our printable setup instructions. AccountingParadise Payroll program.

Would you like to find the least expensive do-it-yourself payroll service, which is web based and accessible from any computer? We can offer you a great solution. Please contact us for more information. The cost for the company with up to 5 employees is $35 per month. There is $2 charge for each additional employee. The program will allow you to pay federal payroll taxes online, file them online, monitor and pay state taxes, W-2 fillings, email reminders…

You have several options:

1. You will be able to print paystubs from your online account. Just login here: www.ManagedPayroll.com (this is employer login only). You can print current or past paystubs from there.

2. You can email the paystubs to your employees automatically when doing pay checks. We will help you to set it up. You can do it yourself or email us and we will do it for you. Your employees will then get email with notifiation that a new pay stub is available. They will login here to see it: www.paycheckrecords.com

Your employees will be able to access their pay stubs through their online accounts. Why we really like this set up? Because it saves you (business owner) a lot of your precious time.

If you are doing business in Nevada you have to file Nevada Modified Business Tax Return.

It is due every quarter. And here is what the form looks like:

The form looks complicated, but it is actually not very difficult to fill out. If you use our Bookkeeping or Payroll program we will do it for you at no cost. Just let us know that you need us to file this form.

Instructions how to complete this form:

Total Gross Wages
(it says same as on Line 3 of ESD Form NUCS 4072). This is the same number you have fill out on the form called EMPLOYER’S QUARTERLY CONTRIBUTION AND WAGE REPORT. If you use our Payroll program we file this form for you automatically. So you can just take then number from the line 3.

Enter deduction for paid health insurance
The easiest way is to go to your QuickBooks and find the expense account you use for writing health insurance bills. QB -> Company -> Chart of Accounts

For example we use expense accounted called: Health & Dental Insurance. Click on detail and choose Customize. Select Last Quarter. You will see all payments for health insurance and include the number on the line 2.

The rest of the form is self explanatory. Deduct line 1 minus line 2. If you don’t have any overpayment, credits, offsets or penalties than you just enter zeros. Write taxable wages minus health on the line 6. Line 7 is for calculating the actual tax 0.0063 x line 6. Sign, date and mail with check to Nevada Department of Taxation.

Useful links:
Nevada Department of Taxation Forms
Modified Business Tax Forms - I like to use the Internet forms, because they let you fill it out on computer instead of typing manually.

We have created web presentation explaining our full service payroll service. Click here to see it.