Accounting & Payroll Blog

Here is the answer to email I received this morning.

Our Norwegian Company has just started up a business in Nevada. We are going to run the business from Norway in the beginning, so we need someone to send out invoices for us till two of our employees moves over to the US. So, basically, we just need a person to print and send our invoices. As we grow and our employees moves over, we will need regular accountant and payroll services as well. What will this cost (the invoicing only – if you do stuff like that)?

Let me give you first my suggestion. Invoices can be sent by email/fax in the USA. There is no requirement to send hard copy like in many countries in Europe.

The most used program for accounting is QuickBooks. QuickBooks will email invoices for you. They have several versions. I like the Online Edition the best. You can login to QuickBooks Onine through Internet Explorer. Issue invoices, email them to customers. You can also give access to accountant in the USA to do adjustments. It is very easy for people working in remote locations.

Having a great system is extremely important. You as a customer will exactly know what work we are doing for you. You will be able to update the instructions online. The same for us. We want to make sure that we are doing what is required on your account.

For each account (bank statement, credit card statement, merchant account…) we create instruction sheet. You will be able to review it online and do modifications. The sheet shows instructions and notes how the transactions should be handled.

See details of how we set up instruction for each account. This is an example for credit card account reconciliations.

Why is this so important?

1. If your company is growing fast you might need to hire in-house employees to take care of bookkeeping. You will need good set up and system in place. We do it for you.

2. If you fire us for whatever reason you will have great set up and any other company can easily continue on our work. It might sound crazy that we are doing something like this and you can see there are not many companies who will be so open and working for your interest.

3. When you business is organized like it is great foundation for growth while keeping expenses extremely low.

The usual mentality is to no to let customer understand anything so he has to stay with the bookkeeper forever. Our main interest is success of your business. We believe that we get it ten times back in referrals from satisfied customers. We don’t want to tie anyone to us by force. You will see that we provide great value. Once you feel that you can get better deal somewhere else we will make it very easy for you to switch.

 Our goal is to set up very EASY and SIMPLE system for your bookkeeping. This also means very inexpensive and efficient.

Yes, we can. You can email us or fax us copy of each invoice you issue and we will enter it in QuickBooks. It is no problem at all.

We can also teach you or anyone on your staff how to do it and save some time with retyping. QuickBooks is a great program and we can really help you streamline your business and make it more efficient.